The Summit Coordinator has a rare opportunity to inspire and lead a highly energized, multitalented, and deeply committed team of volunteers and professional service contractors in delivering the world’s greatest conference on AI and Open Data. The Event Coordiantor will work in close conjunction with the Summit Event Director, and GODA Summit Executive Committee (EC), professional service contractors, and volunteer conference committee to create and implement the conference.

Managerial Responsibilities

• Coordinate overall conference planning and execution to ensure all aspecs of summit run smoothly to give attendees a memorable experince
• Comfort with navigating through change and adapting to unforeseen situations that impact the conference planning cycle.
• Responsible for recruiting volunteer summit organising committee leaders
• Responsible for managing the conference committee of volunteers and contractors who lead and support the content and service areas of the event.
• Work with the conference committee to  plan the on-site presentation of content.
• Ability to faithfully resolve and prioritize conflicting requests in a way that is in the best interest of the the conference. As the ‘coach’ for the committee, display the ability to manage a team with strong leadership skills.

Fiscal Responsibilities

• Ability to manage fluid budgets.
• Authorize volunteer travel and operating expenses.
• Work closely with the Event Director to negotiate and approve single-year contracts.
• Work with other members of the EC to prepare Requests for Proposals (RFPs) and evaluate bids from potential contractors.

Communication

• Report regularly to the EC regarding all conference activities.
• Facilitate and participate in timely communication with the committee to provide direction and solve problems.
• Represent the GODA Summit to other organisations, the media, and the public-at-large.

Meetings

• Responsible for contributing to the planning of all conference committee meetings to maximize efficient use of resources including people, time, and money.
•  Chair all conference meetings.
•  Attend all conference committee meetings, EC meetings, and any other meetings as appropriate.

Qualifications

• Vast experience in conference coordination and management preferentially managing,coordinating and executing technology conferences
• Conversant with technlogy industry issues.
• Connected to an established network of individuals within the technology industry.
• Strong, demonstrated, effective management expertise (able to articulate their own management style); able to manage a diverse group of people with varying needs, goals, and assumptions about their GODA Summit involvement.
• Able and willing to devote the necessary amount of time to do the job; have solid support from both their employer and family. This position requires work during the day, after hours and over the weekend.
• Flexible, diplomatic sense of humor.
• Able to communicate a clear vision.
• Is a strategist, able to chart clear directions, offer creative solutions, develop action plans, and respond to changing conditions and opportunities.
• Able to motivate people and set expectations; able to build a team of people.
• Aware of their own limitations.
• Have their own set of clear criteria for success and failure; able to regularly assess their status and make mid-course corrections.
• Able to articulate clear job descriptions for volunteers.
• Able and willing to effectively delegate work.
• Able to surface and resolve conflict comfortably.

The Workshop Coordinator leads a staff of volunteers to plan and implement a creative and robust workshop environment where summit attendees can experiment with various  technologies and explore preselected summit work. The Workshop coordinator oversees workshop content, schedules activities, and coordinates acquisition of equipment and resources for this hands-on workshop.  The Workshop Coordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a creative and robust environment for attendees to receive hands-on experience with various output technologies.

Qualifications

• substantial experience in event management and coordination
• team player who works well with others
•  experience with project / fiscal management
•  able to delegate responsibility and mentor team members
•  deadline-driven; able to organize and respond quickly
• able to devote the necessary time
• access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site
•  excited by spontaneous collaborative opportunities
•  able to inspire others with a vision for workshops Labs

Specific Responsibilities

Strategic

• Participate in strategic planning for GODA Summit
•  Create a strategic direction for workshops including overall structure and coordination with the other programs

Management

• Recruit and manage a subcommittee to assist in supporting and implementing Workshops
•  Work closely with the organising committee leaders  to coordinate collaboration between program contributions and workshops
•  Work with subcommittee and space designer to design a suitable area for workshops
•  Work with donors and contractors to ensure on-site equipment and facilities are appropriate
• Procure through purchase or donation the necessary equipment and connectivity to support workshops
• Provide sufficient information to donors and contributors to successfully present work in workshops
• Work with donors, contractors and volunteers to set up workshops
• Manage the on-site operation of workshops
• Work with donors, contributors and volunteers to tear down the worksop setups at the end of the summit

Financial

• Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up workshops
•  Manage Workshops budget to stay within the total budgeted amount for the program

Communication

• Maintain awareness and compliance with all summit policies and procedures
•  Create and maintain a complete Program Plan
• Report regularly to the Summit Coordinatoor and Summit Administration on status of Workshops
•  Facilitate and participate in timely communication with donors, subcommittee, other Coordinationg Committee leaders, and contributors to provide direction and solve problems
• Produce a final report by the wrapup meeting describing workshops effort, changes from previous years, and lessons learned

Meetings

• Attend and participate in all summit committee meetings
• Organize and implement effective workshop subcommittee meetings as necessary
• Attend Unified Jury and Scheduling meetings to select wide variety of hands on and interactive technology

The Sustainability Zone Coordinator leads a staff of volunteers to plan and implement a creative and welcoming environment where summit attendees can explore first hand  technologies and solutions enabling a greener and more sustainable world. The Sustainability Zones coordinator oversees zone sessions content, schedules activities, and coordinates acquisition of equipment and resources for this section of GODA Summit.  The Sustainibility Zone Coordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a creative and robust environment for attendees to experience immersive, thought provoking sessions.

Qualifications

•substantial experience in event management and coordination

•team player who works well with others

•experience with project / fiscal management

•able to delegate responsibility and mentor team members

•deadline-driven; able to organize and respond quickly

•able to devote the necessary time

•access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site

•excited by spontaneous collaborative opportunities

• able to inspire others with a vision for Zone

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction forSustainability Zones including overall structure and coordination with the other programs

Management

•Recruit and manage a subcommittee to assist in supporting and implementing Sustainability Zones

•Work closely with the organising committee leaders  to coordinate collaboration between program contributions and zones

•Work with subcommittee and space designer to design a suitable area for sustainability Zones

• Work with donors and contractors to ensure on-site equipment and facilities are appropriate

•Procure through purchase or donation the necessary equipment and connectivity to support zones

•Provide sufficient information to donors and contributors to successfully present work in zones

•Work with donors, contractors and volunteers to set up zones

•Manage the on-site operation of zones

•Work with donors, contributors and volunteers to tear down the zone setups at the end of the summit 

Financial

•Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up zones

•Manage Sustainability Zone budget to stay within the total budgeted amount for the program

Communication

•Maintain awareness and compliance with all summit policies and procedures

•Create and maintain a complete Program Plan

•Report regularly to the Summit Coordinatoor and Summit Administration on status of sustainability Zones

•Facilitate and participate in timely communication with donors, subcommittee, other Coordinationg Committee leaders, and contributors to provide direction and solve problems

•Produce a final report by the wrapup meeting describing workshops effort, changes from previous years, and lessons learned

Meetings

•Attend and participate in all summit committee meetings

•Organize and implement effective sustainbility zone subcommittee meetings as necessary

•Attend Unified Jury and Scheduling meetings to select wide variety of hands on and interactive technology

The Networking Lounges Co-Ordinator leads a staff of volunteers to plan and implement a creative and robust networking environment where summit attendees can connect with industry peers , strike new business relations, experiment with various  technologies and explore preselected summit work. The Networking Lounges Co-Ordinator oversees lounge setup, content, schedules activities, and coordinates acquisition of equipment and resources for this section of the Summit.  The Networking Lounges Co-Ordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a creative and immersive environment for attendees .

Qualifications

•Substantial experience in event management and coordination

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site

•Excited by spontaneous collaborative opportunities

•Able to inspire others with a vision for Networking Lounges 

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction for Networking Lounges including overall structure and coordination with the other programs

Management

•Recruit and manage a subcommittee to assist in supporting and implementing Networking Lounges

•Work closely with the organising committee leaders to coordinate collaboration between program contributions and Networking Lounges

•Work with subcommittee and space designer to design a suitable area for Networking Lounges

•Work with donors and contractors to ensure on-site equipment and facilities are appropriate

•Procure through purchase or donation the necessary equipment and connectivity to support workshops

•Povide sufficient information to donors and contributors to successfully present work in Networking Lounges

•Work with donors, contractors and volunteers to set up Networking Lounges

•Manage the on-site operation of Networking Lounges

•Work with donors, contributors and volunteers to tear down the Networking Lounge setups at the end of the summit

Financial

•Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up Networking Lounges

•Manage Networking Lounge budget to stay within the total budgeted amount for the program

Communication

•Maintain awareness and compliance with all summit policies and procedures

• Create and maintain a complete Program Plan

•Report regularly to the Summit Coordinatoor and Summit Administration on status of Networking Lounges

•Facilitate and participate in timely communication with donors, subcommittee, other Coordinationg Committee leaders, and contributors to provide direction and solve problems

•Produce a final report by the wrapup meeting describing Networking Lounge effort, changes from previous years, and lessons learned

Meetings

•Attend and participate in all summit committee meetings

•Organize and implement effective Networking Lounges subcommittee meetings as necessary

The Hackathon Coordinator leads a staff of volunteers to plan and implement a creative and robust workshop environment where hackathon participants can experiment with various technologies and explore preselected summit work. The Hackathon Coordinator oversees hackathon content, schedules activities, and coordinates acquisition of equipment and resources for this hands-on session.  The Hackathon Coordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a creative and robust environment for attendees and participants.

Qualifications

•Substantial experience in event management and coordination

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site

•Excited by spontaneous collaborative opportunities

•Able to inspire others with a vision for the hackathon

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction for hackathon including overall structure and coordination with the other programs

Management

•Recruit and manage a subcommittee to assist in supporting and implementing hackathon

•Work closely with the organising committee leaders to coordinate collaboration between program contributions and hackathons

•Work with subcommittee and space designer to design a suitable area for hackathons

•Work with donors and contractors to ensure on-site equipment and facilities are appropriate

•Procure through purchase or donation the necessary equipment and connectivity to support hackathons

•Provide sufficient information to donors and contributors to successfully present work in hackathon sessions

•Work with donors, contractors and volunteers to set up hackathons

•Manage the on-site operation of workshops

•Work with donors, contributors and volunteers to tear down the hackathon setups at the end of the summit

Financial

•Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up hackathons

• Manage Workshops budget to stay within the total budgeted amount for the program

Communication

•Maintain awareness and compliance with all summit policies and procedures

•Create and maintain a complete Program Plan

•Report regularly to the Summit Coordinator and Summit Administration on status of Workshops

•Facilitate and participate in timely communication with donors, subcommittee, other Coordinating Committee leaders, and contributors to provide direction and solve problems

•Produce a final report by the wrap up meeting describing hackathon effort, changes from previous years, and lessons learned

Meetings

•Attend and participate in all summit committee meetings

•Organize and implement effective hackathon subcommittee meetings as necessary

The Keynotes Sessions Coordinator leads a staff of volunteers to plan and implement a creative and robust workshop environment where Keynotes Session participants can experiment with various technologies and explore preselected summit work. The Keynotes Sessions Coordinator oversees Keynotes Session content, schedules activities, and coordinates acquisition of equipment and resources for this hands-on session.  The Keynotes Sessions Coordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a creative and robust environment for attendees and participants.

Qualifications

•Substantial experience in event management and coordination

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site

•Excited by spontaneous collaborative opportunities

•Able to inspire others with a vision for the keynote sessions

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction for Keynotes Sessions including overall structure and coordination with the other programs

Management

•Recruit and manage a subcommittee to assist in supporting and implementing keynote sessions

•Work closely with the organising committee leaders to coordinate collaboration between program contributions and keynote sessions

•Work with subcommittee and space designer to design a suitable area for keynote sessions

•Work with donors and contractors to ensure on-site equipment and facilities are appropriate

•Procure through purchase or donation the necessary equipment and connectivity to support hackathons

•Provide sufficient information to donors and contributors to successfully present work in Keynotes Sessions.

•Work with donors, contractors and volunteers to set up hackathons

•Manage the on-site operation of workshops

•Work with donors, contributors and volunteers to tear down the Keynotes Sessions setups at the end of the summit

Financial

•Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up keynote sessions

•Manage keynote sessions budget to stay within the total budgeted amount for the program

Communication

•Maintain awareness and compliance with all summit policies and procedures

•Create and maintain a complete Program Plan

•Report regularly to the Summit Coordinator and Summit Administration on status of keynote sessions

•Facilitate and participate in timely communication with donors, subcommittee, other Coordinating Committee leaders, and contributors to provide direction and solve problems

•Produce a final report by the wrap up meeting describing Keynotes Sessions effort, changes from previous years, and lessons learned

Meetings

•Attend and participate in all summit committee meetings

•Organize and implement effective Keynotes Sessions subcommittee meetings as necessary

The Exhibition Coordinator leads a staff of volunteers to plan and implement a creative and innovative exhibition environment where attendees can experience and witness first hand a varied range of innovative AI and Data solutions across several industries and sectors. The Exhibition Coordinator oversees space design, interaction with contributors, shipping, assembly and tear down of the exhibition setup.  The Exhibition Coordinator works closely with the Conference Coordinator, the Conference Event Director, volunteers, and contractors to produce an exciting and provocative exhibition.

Qualifications

•Substantial experience in event management and coordination

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site

•Excited by spontaneous collaborative opportunities

•Able to inspire others with a vision for the exhinbtion

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction exhibition including overall structure, emphasis areas, new initiatives and coordination with the other programs

Management

•Recruit and manage a subcommittee to assist in supporting and implementing exhibition

•Work closely with the organising committee leaders to coordinate collaboration between program contributions and exhibition

•Work with subcommittee and space designer to design a suitable area for exhibition

•Work with donors and contractors to ensure on-site equipment and facilities are appropriate

•Procure through purchase or donation the necessary equipment and connectivity to support exhibition

•Provide sufficient information to donors and contributors to successfully present work at exhibition.

•Work with donors, contractors and volunteers to set up exhibitions

•Manage the on-site operation of workshops exhibitions

•Work with donors, contributors and volunteers to tear down the exhibition setups at the end of the summit

Financial

•Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up exhibitions

•Manage exhibition budget to stay within the total budgeted amount for the program

Communication

•Maintain awareness and compliance with all summit policies and procedures

•Create and maintain a complete Program Plan

•Report regularly to the Summit Coordinator and Summit Administration on status of exhibitions

•Facilitate and participate in timely communication with donors, subcommittee, other Coordinating Committee leaders, and contributors to provide direction and solve problems

•Produce a final report by the wrap up meeting describing Keynotes Sessions effort, changes from previous years, and lessons learned

Meetings

•Attend and participate in all summit committee meetings

•Organize and implement effective exhibition subcommittee meetings as necessary

The Student Volunteer Coordinator manages a large team of students who support the operational needs of the conference. In the process, these future artificial intelligence and data technique gurus gain valuable professional and personal experiences, are exposed to technology and innovative endeavors, and often meet and work with pioneers in the field. The Student Volunteer Coordinator works with the committee to implement the selection process, determine volunteer requirements for the various programs, and coordinates the student volunteer activities on-site. The Student Volunteer Coordinator works closely with the Conference Coordinator, the Conference Event Director, volunteers, and contractors to create a volunteer program.

________________________________________

 Recommended Qualifications

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members 

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Past conference experience with administrative duties as either manager, admin, or subcommittee member of any program

•Committed to supporting meaningful experiences for and contributions by students at the conference

•Service-oriented

•Organizational and interpersonal skills

•Leadership and supervisory experience

•Experience and ability to work well within a large group

•Ability manage large amounts of email!

________________________________________

Specific Responsibilities

The following list is a “high-level” view of the specific responsibilities associated with serving as a Student Volunteer Coordinator. The list is organized under general categories of responsibility.

Strategic

•Participate in strategic planning for the GODA Summit

•Create a strategic direction for the student volunteer program including overall goals and objectives for the program, year-round student activities, and new initiatives

Management

•Recruit and manage a subcommittee to assist in administering the student volunteer program

•Work with conference management to organize and implement a thorough student volunteer selection process

•Work with program chairs to determine student volunteer requirements for different programs

•Develop a comprehensive on-site schedule for student volunteers

•Manage the on-site operations of the student volunteer program

Financial

•Work with the Conference Coordiantor and Event Director to prepare preliminary and final conference budgets for the Student Volunteer program

•Manage the Student Volunteer budget

•Administer Student Travel Grant 

•Develop the Student Volunteer section of the Call for Participation

Communication

•Report regularly to the Conference Coordiantor and Event Director on the status of the Student Volunteer program

•Provide other committee chairs direction and instructions for the proper use of student volunteers

•Facilitate and participate in timely communication with students to provide direction and answer questions

•Produce a final report by the wrapup meeting describing the Student Volunteer program, changes from previous years, and lessons learned

Meetings

•Attend and participate in all conference committees’ meetings.

The Summit Production Coordinator is responsible for the planning, selection process, scheduling, and producing each production session in cooperation with the relevant studio for the summit.  The Summit Production Coordinator works closely with the Conference Coordinator, the Conference Event Director, volunteers, and contractors to produce an educational, entertaining, and provocative Production for the entire summit including media, sound, lightening, livestreaming .

________________________________________

Recommended Qualifications

•Team player that works well with others 

•Vast experience with event technical production

•Experience with project / fiscal management 

•Deadline-driven; able to organize and respond quickly 

•Able to devote the necessary time 

•Diverse professional background/diverse network of contacts 

________________________________________

Specific Responsibilities 

The following list is a “high-level” view of the specific responsibilities associated with serving as a Summit Production Coordinator. The list is organized under general categories of responsibility. 

Strategic 

•Participate in strategic planning for the GODA Summit

•Work with Conference Coordinator, Event Director, Marketing and Media contractors, and conference committee to develop strategic Productions for all GODA Summit programs 

•Create a strategic direction for the program including technical focus, emphasis areas, and new initiatives 

Management

•Implement scheduling and logistics within the Production Sessions program 

•Provide information to presenters regarding technical presentation needs, timing, and requirements 

•Work with Conference Committee and Contractors to create a presentation schedule for production sessions.

•Work with contractors to ensure on-site presentation facilities are appropriate 

•Manage the on-site rehearsals and presentations of production sessions, including management of summit presenters, sponsors and partners to ensure all appropriate agreements are completed and each presenter is prepared for their session.

Financial 

•Work with the Conference Coordinator and Event Director to prepare preliminary and final conference budgets for the Production Sessions program 

•Manage the Production Sessions budget 

Communication 

Report regularly to the Conference Coordinator and Event Director on the status of the program 

•Facilitate and participate in timely communication with the contributors, and contractors to provide direction and solve problems 

•Produce a final report by the Wrap Meeting (describing the process, changes from previous years, and lessons learned) 

Meetings 

•Attend and participate in all required summit committee meetings

The Summit Infrastructure Coordinator is responsible for the planning and implementation of the on-site networking infrastructure necessary to support the GODA Summit. The Summit Infrastructure Coordinator works closely with the Conference Coordinator, the Conference Event Director, volunteers, the event centre, and contractors to produce a sophisticated high-speed communication channel that links various programs within the conference both internally together and externally with the Internet.

________________________________________

Recommended Qualifications

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Solid network design / installation experience

________________________________________

Specific Responsibilities

The following list is a “high-level” view of the specific responsibilities associated with serving as a Summit Networking Infrastructure Coordinator. The list is organized under general categories of responsibility.

Strategic

•Participate in strategic planning for the GODA Summit

•Enhance the strategic direction for the networking infrastructure and develop new technical solutions to meet the requirements of new initiatives

Management

•Recruit and manage a subcommittee to assist in design, implementation, and support of the network infrastructure

•Build an infrastructure that meets conference needs within event centre constraints

•Procure through purchase or donation the necessary equipment and wiring to implement the network

•Manage the selection of the conference Internet service provider or vet network provider sponsors

•Manage the on-site installation, operations, and teardown of the network

•Assist contributors and committee chairs with on-site network connections and troubleshooting

•Work with subcommittee to design, install, and manage an on-site Internet access room for attendees

•Give top priority to performance, reliability and support during the conference and exhibition week

Financial

•Work with the Conference Coordinator and Event Director to prepare preliminary and final summit budgets for the network infrastructure

•Manage the Network infrastructure budget

Communication

•Report regularly to the Conference Coordinator and Event Director on the progress of network efforts

•Facilitate and participate in timely communication with the subcommittee, other committee chairs, and contributors to provide direction and solve networking problems

•Produce a final report in Summit wrapup meeting in describing the network process, changes from previous years, and lessons learned

Meetings

•Attend and participate in all conference committee meetings

•Organize and implement effective networking subcommittee meetings as necessary

The Digital Media Coordinator leads a staff of volunteers to plan and implement a creative and robust media strategy and engagement efforts to boost our online presence and reach. The Digital Media Coordinator oversees digital media content across all summit digital channels.  The Digital Media Coordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a highly creative and interactive digital experience to attract potential attendees, sponsors and partners or engage registered attendees at the summit. 

Qualifications

•Substantial experience in event management and coordination

•Vast experience in creating engaging and interactive digital media content that aligns with summit brand and voice and producing viral social media content

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Access to a broad range of donated resources, equipment as well as professionals willing to volunteer their time on-site

•Excited by spontaneous collaborative opportunities

•Able to inspire others with a vision for Summit Digital Media

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction for digital media stratefy including overall structure and coordination with the other programs

Management

•Recruit and manage a subcommittee to assist in supporting and implementing digital media strategy

•Work closely with the organising committee leaders to coordinate collaboration between program contributions and digital media content

•Work with donors, contractors and volunteers to set up workshops

•Manage the on-site operation of digital media setups

•Work with donors, contributors and volunteers to tear down the digital media setups at the end of the summit

Financial

• Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for setting up physical digital media setups as well as carrying out online digital media strategy

• Manage digital media budget to stay within the total budgeted amount for the program

Communication

• Maintain awareness and compliance with all summit policies and procedures

• Create and maintain a complete Program Plan and strategy

• Report regularly to the Summit Coordinator and Summit Administration on status of digital media strategy

• Facilitate and participate in timely communication with donors, subcommittee, other Coordinating Committee leaders, and contributors to provide direction and solve problems

• Produce a final report by the wrapup meeting describing digital media effort and strategy, changes from previous years, and lessons learned

Meetings

• Attend and participate in all summit committee meetings

• Organize and implement effective digital media strategy subcommittee meetings as necessary

The Sponsorship and Partnerships Sales Coordinator leads a staff of volunteers to plan and implement a creative and robust sales strategy and engagement efforts to attract and seal sponsorship and partnership deals for the GODA Summit. The Digital Media Coordinator oversees engagement with all potential sponsors and partners.  The Digital Media Coordinator works closely with the Summit Coordinator, Conference Administration, volunteers, donors and contractors to create a highly creative and interactive digital experience to attract potential sponsors and partners. 

Qualifications

•Substantial experience in event management and coordination

•Vast experience in coordinating sponsorship and partnership sales engagement for high end events and conferences

•Team player who works well with others

•Experience with project / fiscal management

•Able to delegate responsibility and mentor team members

•Deadline-driven; able to organize and respond quickly

•Able to devote the necessary time

•Excited by spontaneous collaborative opportunities

•Extensive contact and network list

•Able to inspire others with a vision for Summit

Specific Responsibilities

Strategic

•Participate in strategic planning for GODA Summit

•Create a strategic direction for sponsorship and partnership sales 

•Recruit and manage a subcommittee to assist in supporting and implementing sales strategy

Financial

•Work with the Summit Coordinator and Conference Administration to prepare preliminary and final conference budgets for implementing sponsorship sales budget

•Manage sales budget to stay within the total budgeted amount for the program

Communication

•Maintain awareness and compliance with all summit policies and procedures

•Create and maintain a complete Program Plan and strategy

•Report regularly to the Summit Coordinator and Summit Administration on status of sponsorship and partnership engagements and sales

•Facilitate and participate in timely communication with donors, subcommittee, other Coordinating Committee leaders, and contributors to provide direction and solve problems

•Produce a final report by the wrapup meeting describing sponsorship and partnership sales effort and strategy, changes from previous years, and lessons learned

Meetings

•Attend and participate in all summit committee meetings

•Organize and implement effective sponsorship and partnership sales strategy subcommittee meetings as necessary

Eligibility

Age

Applicants must be 18 years of age or older (on or before 20 December 2024).

Full Time Student Status

Applicants must be/have been enrolled as a full-time high school, undergraduate, or graduate students for at least one semester between December 2024 and September 2025.

Expectations

• Student Volunteers and Team Leaders are required to complete training provided by the Student Volunteer Program after accepting a position.
• Student Volunteers and Team Leaders will serve the conference in-person shifts on-site at summit.
• Student Volunteers commit to volunteering about 25 hours to provide operational support for GODA Summit 2025 in pre-Summit shifts or the in-person summit. In exchange for their service and enthusiasm, Student Volunteers receive the highest level of registration for the conference, networking opportunities, and a number of exclusive Student Volunteer-only benefits.
• Team Leaders are expected to volunteer about 60 hours to provide operational and logistical support for GODA Summit  2025 pre-summit shifts or the in-person conference. In exchange for their service and enthusiasm, Team Leaders receive the highest level of registration for the conference, networking opportunities, and a number of exclusive Student Volunteer-only benefits.

For In-person Volunteers

• You are expected to participate in GODA Summit 2025 all day from 17 September - 19 September 2025 in London.
•  DO NOT plan to depart the summit venue earlier than 6 pm (GMT) on 17 September.
• No housing or accommodation will be provided to Team Leaders or Student Volunteers.
• Student Volunteers and Team Leaders can opt for financial assistance on their application form. If you are awarded financial aid, you will be emailed in July 2025 regarding the amount and how to process your reimbursement.
• More details on what involves being a Student Volunteer will be provided during the upcoming months.
• If you have any questions regarding the program and processes, please email info@godasummit.com

Attend Mandatory Orientation

• Student Volunteers and Team Leaders are required to complete training provided by the Student Volunteer Program after accepting a position.
• IMPORTANT. More details on what involves being a in-person Student Volunteer will be provided upon acceptance. We encourage you to visit our FAQs section to stay abreast of the latest updates regarding the Student Volunteer Program.

Benefits

Full conference Registration

Enjoy all of the latest and greatest this amazing conference has to offer! GODA Summit offers many opportunities to explore the latest innovations when you are off-shift.

Student Volunteer Special Sessions

Hear top professionals in the industry and academia speak about tips, tricks, and job opportunities at exclusive “Student Volunteers-only” sessions before GODA Summit 2025!

S3 Résumé and Reel Review Sessions

Polish your reel and résumé, and get some professional feedback (virtually and in-person) to land your dream job! Space is limited. This program is made possible by the GODA Summit Student Services Committee (S3).

Professional Development

Expand your knowledge outside the classroom through leadership, mentoring, and diversity & inclusion sessions tailored specially for student volunteers.

Networking

Participate in the many events and get-togethers we will organize prior to and during the. Meet students from all over the globe who share your passion for innovative AI and Data solutions and technologies.