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GODA Privacy Policy   

Introduction

Welcome to the GLOBAL OPEN AI AND DATA SUMMIT ("Summit"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you attend the Summit, visit our website, or interact with us in other ways. By participating in the Summit or using our services, you agree to the collection and use of your information in accordance with this policy.

Information We Collect

Information that we collect from or about you includes information you provide, information we collect automatically, and information we receive from other sources.


Personal Data

We may collect the following types of personal data:

  • Contact Information: Name, email address, phone number, postal address.
  • Professional Information: Job title, company name, industry.
  • Registration Information: Information provided when you register for the Summit, such as ticket type and preferences.
  • Payment Information: Billing details, credit card information, and transaction history.
  • Usage Information: Information about how you interact with our website and Summit services.
  • Technical Information: IP address, browser type, operating system, and other technical details.


Non-Personal Data

We may collect non-personal data such as anonymized usage statistics, aggregate demographic information, and other analytical data that does not identify you personally.

How Do we Receive Information About You?

Information You Provide

When using our Services, we may collect certain information, such as:

  • Identifiers: We collect your name, email address, phone number, and postal address to administer your account and provide our Services to you;
  • Employment-related information: We also collect information about your job title and company name.
  • Account information: If you create an account on the Services, we will collect your authentication information used to access the Services
  • Customer service and other interaction information: We will collect information that you provide through your interactions with us, for example if you request information about Summit, interact with our sponsorship team or contact customer support, complete a survey, provide feedback or post comments, register for the event, or take part in marketing activities. We may keep a record of your communications with us and other information you disclose during the course of the communications, such as a recording or transcript.
  • Commercial information: We keep records of your history of past purchases and transactions with us

Financial information: we collect your credit card or other form of financial account information if chosen by you as a payment method, which may be collected by or disclosed to our third-party payment and billing service providers.


Information We Collect Automatically

We use standard automated data collection tools, such as cookies, web beacons, tracking pixels, tags, and similar tools, to collect information about how people use our Sites and interact with our emails.

  • For example, when you visit our Sites we (or an authorized third party) may collect certain information from you or your device. This may include information about your computer or device (such as operating system, device identifier, browser language, and Internet Protocol (IP) address), and information about your activities on our Sites (such as how you came to our Sites, access times, the links you click on, browsing behavior, clicks and cursor movements, and other statistical information). We use this information to help us understand how you are using our Sites and how to better provide the Sites to you.

We may also use web beacons and pixels in our emails. For example, we may place a pixel in our emails that notifies us when you click on a link in the email. We use these technologies to improve our communications. We may also use your IP address to derive your general location information.


The types of data collection tools we use may change over time as technology evolves. You can learn more about our use of cookies and similar tools, as well as how to opt out of certain data collection, by visiting our Cookie Notice.


Information We Receive From Other Sources

We may obtain information about you from third party sources, including resellers, distributors, business partners, event sponsors, security and fraud detection services, social media platforms, and publicly available sources. Examples of information that we receive from third parties include marketing and sales information (such as name, email address, phone number and similar contact information), and purchase, support and other information about your interactions with our Services. We may combine such information with the information we receive and collect from you.


How We Use Your Information

We use the information we collect in the following ways:

  • To Facilitate the Summit: To manage your registration, provide access to sessions, and ensure a smooth experience.
  • To Improve Our Services: To understand how attendees interact with the Summit and make improvements.
  • To Communicate with You: To send you updates, session information, promotional materials, and other communications related to the Summit.
  • To Process Transactions: To manage billing, invoicing, and payment processes.
  • To Ensure Security: To protect against fraud and abuse, and to ensure the security of the Summit and related services.
  • To Comply with Legal Obligations: To fulfill legal and regulatory requirements.


Sharing Your Information

We may share your personal data with third parties in the following circumstances:

  • Service Providers: With third-party vendors and service providers who perform functions on our behalf, such as payment processing, data analysis, email delivery, and event management services.
  • Event Partners: With partners and sponsors involved in the Summit to enhance your experience.
  • Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal data may be transferred to the acquiring entity.
  • Legal Requirements: When required by law or to respond to legal processes, protect our rights, or ensure the safety of our attendees and the public.

Your Rights

You have the following rights regarding your personal data:

  • Access: You have the right to request a copy of the personal data we hold about you.
  • Rectification: You have the right to request the correction of any inaccurate or incomplete data.
  • Deletion: You have the right to request the deletion of your personal data, subject to certain conditions.
  • Objection: You have the right to object to the processing of your personal data under certain circumstances.
  • Restriction: You have the right to request the restriction of processing of your personal data under certain conditions.
  • Portability: You have the right to request the transfer of your personal data to another organization or to you, in a structured, commonly used, and machine-readable format

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.



Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or alteration. However, please note that no method of transmission over the internet or method of electronic storage is 100% secure.


Cookies

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 


A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 


The Site uses the following types of cookies:


a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 


b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 


c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.


Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.


We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy .

Transfer Of Data Outside The EEA 

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.

Advertisements

We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser). 



Marketing

We may use your Personal Information, such as your name, email address, telephone number, etc. ourselves or by using our third party subcontractors for the purpose of providing you with promotional materials, concerning our services, which we believe may interest you. 


Out of respect to your right to privacy we provide you within such marketing materials with means to decline receiving further marketing offers from us. If you unsubscribe we will remove your email address or telephone number from our marketing distribution lists. 


Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important e-mail communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.

Minors

The Sites and Platform Services are not directed to children under 18 years of age and we do not knowingly collect personal information from children under 18. If we learn that we have collected any personal information from children under 18, we will take steps to delete such information. If you are aware that a child has submitted us such information, please contact us using the details provided below.

Updates Or Amendments To This Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.

How To Contact Us

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us info@godasummit.com


43 Berkeley Square, Mayfair, London, W1J 5AP


Last Modified: 24/01/2023


Contact

+44-204-547-5894

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